If you and your future spouse have decided to host an outdoor party to celebrate your union, then there will likely be a lot of supplies and decorations that you need to get to your selected location. If your location is particularly remote, then there is a chance that rental companies will not deliver items such as tables and chairs directly to you. In these cases, you may need to rent a box truck to get all of your rental gear along with all of your DIY decorations to your wedding site. If you have to rent a box truck to assist with transportation for your wedding, here are a few tips to make the process go smoothly.
Consider Racks for Storing Items During Transportation
Unlike moving, it is unlikely that you will have all of your items for your wedding packed nicely into boxes. You will also likely have a high amount of fragile items. For these reasons, you may want to consider renting metal storage racks that fit into your rental truck. These racks will allow you to easily place items along the walls of the truck without stacking them directly on top of each other. Most box trucks have internal anchor points that you can tie straps to in order to secure storage racks.
Create a Loading and Unloading Plan
Not only is it important for everything to fit into your truck, but it is also important that you can unload it in an order that facilitates quick and easy setup. For example, you may want your event tents closest to the door of the truck, followed by your tables and chairs. Decorations, catering items and other supplies can be stored closer to the front of the truck so they can be immediately set up on tables as they come off of the truck.
Know Who Your Driver Will Be
The driver of your truck should be available to pick up your truck, drive around town to collect items that will be transported to your wedding venue, and then drive to the venue. It is important that you designate someone you trust to do this ahead of time, as they will need to be listed as one of the drivers on the rental agreement for the truck. You may also want to list a backup driver in case something happens to your first driver, and keep in mind that the rental company may need to have a copy of the licenses of all potential drivers.
Utilize the Truck Space During Your Event
Once you unload the truck, consider using the truck space as part of your venue. It can provide a cozy, interior space for some of your guests to hang out in. You may consider decorating the interior of the truck and turning it into a bar or a lounge for your guests. You should just make sure that all of your decorations are temporary and do not damage the truck.
Make Sure the Truck Is Loaded On Time to Leave
If your wedding is a multiple day event, it may be difficult for people to want to leave when it is over. It is important that you create a tear down and packing plan for the final day of your wedding. Creating a schedule will let your driver know when they should be well-rested and sober. Additionally, giving everyone a small task will ensure that the truck is loaded on time and that all of your rental items, including the truck, are returned at their scheduled time. This will save you from having to pay late fees.
If you are hosting a wedding in a remote location, renting a moving truck may be the easiest and simplest way to get all of your supplies to your venue. Following these tips will help keep you organized and keep your costs low. You can navigate to this site to find a company that rents out moving trucks.